Thursday, March 20, 2014

A Memorable Email address for the rest of your life


Too many people either stick with an obsolete email service (which may have been supplied by their ISP) because they don’t want the hassle of making the change or change their email address over and over again as they move around the Internet. There’s a simple solution to avoid all of that plus get a more memorable email address in the process.

Over the past 14 years, I’ve changed email services roughly 6 times. I’ve done this without ever changing my email address or losing a single email along the way. I purchased a domain name from DomainNameSanity.com and with that domain name, I get free email forwarding. Each time that I get a new email service, I simply forward my emails to that new service to receive the email. Every email service I’ve ever used allows me to set the “from” email address to the one at my domain name. Therefore, those who receive my email see the proper “from” email address and they “reply to” the email address at my domain name. My most recent change of email accounts was to actually have the email service use my domain name so I no longer need to forward. However, whatever method I’ve used, my email address simply has never changed. As long as I need paying the modest annual fee for the domain name, there’s no reason that the email address will ever change.

The process for you is actually completely painless to handle this new email address if you follow this simple plan, First, obtain your domain name (hopefully at www.DomainNameSanity.com which has a sale running now). I’m using the domain name I selected for several members of my family so that I only need to incur the cost of one domain name for all of us. The domain name that I selected is associated with my family’s last name so it’s more memorable and we each use our first name for the portion of the email address before the “@”. The next steps go down one of two paths:

Path A – If you like your current email service:
Step #1 - Signup for free “email forwarding” such that the email address at your domain name forwards the email to your current email account
Step #2 – Obtain alias email from your current email service so that they will send your email “from” your new email address at your domain name with that same new email address being the “reply-to” address
Step #3 – Either setup a filter to auto-respond to people who send to the old email address that they should update your email address in their address book or use some other means to track which people you really need to get to update your email address in their system. With the passage of time, anyone important to you will learn the new address and you’ll find that only SPAM is going to your old email address.

Path B – If you don’t like your current email service:
Step #1 - Signup for a new email account at your domain
Step #2 – Have the old email service, forward all future email to the new email account you obtain.
Step #3 – Either setup a filter to auto-respond to people who send to the old email address that they should update your email address in their address book or use some other means to track which people you really need to get to update your email address in their system. With the passage of time, anyone important to you will learn the new address and you’ll find that only SPAM is going to your old email address.
Step #4 – This step is only if you want to move your old emails to the new email account. In most cases, you can access your old email account with an IMAP setting. That will allow you to drag your old emails to the new account when you access the new account via IMAP settings. This will be a time consuming process because you must download all of your old emails to your computer and then upload them to the new email server. Therefore, only do this for the emails that you actually need.

Once you have followed either of the paths above, you’ll have an email address that you can keep for the rest of your life.

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